In line with the updated GDPR regulations Vale fencing club has updated our privacy policy and how we collect and use data.

Please read the updated Privacy Policy here.

PRIVACY STATEMENT: GDPR UPDATE

THE PURPOSE OF THIS STATEMENT

Vale Fencing Club collects personal information from their members to ensure the safe, smooth running of the club. This Privacy Statement demonstrates how the club is committed in keeping your information safe. It describes how your personal information is collected, stored and processed before, during and after your membership in keeping with the General Data Protection Regulation (GDPR) from 25 May 2018. It also outlines our privacy policy for volunteers, parents and supporters. 
 
This statement, is to be read in conjunction with the British Fencing Privacy Policy and guidelines set out by the Sports and Recreation Alliance:

INTRODUCTION

Vale Fencing Club is not required by Law to have a Data Protection Officer (DPO) however we have a Data Protection working group to ensure the guidelines of the GDPR are upheld. Contact details are set out in the ‘Contact us’ section at the end of this privacy notice.

 THE INFORMATION WE COLLECT ABOUT YOU

 When you become a member of the Vale Fencing Club, join a beginners group we collect the following information on a paper (hard copy) membership form:

• Your name, postal address, telephone number, email address, date of birth.
• In Case of Emergency (ICE) number.
• Your British Fencing membership number.
• Any allergies or medical conditions together with any other information you voluntarily provide.
• Athlete’s country of representation.

If you are aged under 18 we will ask your parent, carer or guardian for this information.

In completing a membership form you are consenting to us using the information provided for the following….

HOW DO WE USE YOUR INFORMATION?

We may use your personal information that you provide to us for a number of purposes, including:

• To respond to your requests and enquiries.
• To contact you to ensure your membership runs smoothly and you receive a good level of service.
• To help you if you have a question or are not happy with something we have done.
• To contact a nominated person if an emergency occurs.
• To ensure you have the appropriate insurance cover as provided by British Fencing membership.
• To best meet your medical requirements to keep you safe and give you the best fencing experience.
• To ensure club activities are fair to everyone.
• The club register is taken for safety purposes on club nights and to ensure appropriate payment of membership fees.
• Did you know Vale Fencing Club coaches are able to access British Fencing Sport80 to ensure British Fencing memberships are up to date?

ARE YOUR DETAILS SAFE?

• Vale Fencing Club collects minimal data and does not share any information with third parties.
• We have taken every measure to ensure your information is safe and does not get used in a way it should not.
• Membership forms are kept in a in a locked cabinet which coaches have access to, it is viewed only by those who really need to see it!
• All membership forms, beginners’ forms are shredded 12 months after a membership has ended.
• Club registers are shredded 12 months from register date.
• Club computers are password protected and no information is stored on third party servers for example Dropbox, Cloud.
• The Internet is not generally a secure medium for communication and therefore we cannot guarantee the security of any information you send to us via email over the Internet.
• There is a process in place if any details are lost or mislaid (if this involves yourself you will be informed!).
• Vale Fencing Club will review their GDPR on an annual basis.
• Members will be notified if there are any changes in the way their information is used. 

WHAT ARE YOUR RIGHTS?

Please feel free to ask us about the information we have about you or to change and update you details as necessary.

You are able to ask us:

How your details are being used.

To provide a copy of all details we hold about you (or just to have a look at it).

To delete all your information (unless we have good reason not to!).

To stop using your details in a certain way.

*Please don’t forget to also check out our photography and videoing policy*

 If you have any questions please get in touch

Contact us infovalefencingclub@yahoo.co.uk

 GDPR Working Party

Lyn Robinson                   David Rees      Mike Robinson

Where, When, How to book & Cost?

The Club meets for training every Saturday morning:

09.45 am to 11.00 am youth and those wishing to try the sport for the first time.

09.45 am to 11.30am Intermediate youth & Adult.

If you would like to attend for a "taster session" please book via the Vale sports reception, we will then discuss your requirements at the session.

All equipment is provided for this session. However, please wear long jogging bottoms and trainers.

Prior booking with the Vale resort sport reception is essential as spaces are limited: Please pre-book one week in advance on 01443 667800

The Vale Resort,

Hensol Park, Hensol.

Vale of Glamorgan.

CF72 8JY

Car Parking, changing facilities and showers available

Other on-site include hotel, function rooms, spa, golf range, fitness suite, restaurant and bars.

The Vale Resort, which hosts the Vale fencing club currently charge £3 per session, which is payable on entry to the Vale Sports complex on arrival, please check in at reception.

For Health & Safety, Welfare and Fire regulations an attendance register is taken at every session.

Please see futher details on membership on the "About us" section.

Coaches

All our coaches are BF/BFA Qualified, have current Enhanced DBS checks (Previously CRB), First Aid certificates, Sports Wales Safeguarding & Protecting certificates and are on the current British Fencing coaches register.

• David Rees - BFA Qualified Coach; Epee & Foil
• Lyn Robinson - BF/BFA Qualified Coach; Foil & Epee
• Matt Russell - BF Qualified Coach; Sabre.

Coaches attend regular coaching courses to improve their own professional development.

Fencers, parents and coaches all adhere to the British Fencing Code of Conduct.

Premises are regularly inspected to ensure they meet Health & Safety guidelines and recommendations.

Vale Fencing club has very strong ties with other clubs and regularly advise our fencers to continue extra training/sparring with their youth and adult sections.

We actively encourage our youth to attend the Welsh Fencing organised "Youth Development" sessions.

Full details of other clubs are available on the Welsh Fencing website: www. welshfencing.org

Welfare and Safeguarding: 

The Vale Club Welfare and Safeguarding officers are Lynne Schoen and Richard Carbis- they attend all Vale training sessions.

They hold current Enhanced DBS checks (Formally CRB), Sports Wales Safeguading and Protecting certificates and have undergone British Fencing Welfare and Safeguarding training

The Vale club has adopted and adapted the BF Policies and Guidance for Clubs as well as Safeguarding policies as to our specific needs.

General Data Protection Regulations (GDPR 5/18), the club adheres to the updated Data protection regulations.

Our policies and Code of conduct are available from the Vale Resort Duty manager.

Session Structure: 

A typical training session follows this structure pattern:

Warm-up and general fitness, through specific games focussing on improving core strength and stamina.

Footwork session

Group lessons geared to the individual weapon characteristics.

Individual lessons, focussing on improving individual knowledge, understanding, techniques and tactical applications of each weapon.

Individual sparring on or off the electrical scoring appartus.

Scenario fencing.